How to Use the SuperIntern Team Plan: Sharing Meetings, Projects, and Permissions

With the SuperIntern Team plan, your team's meetings live in one workspace, where you can share meetings, organize them into projects, and manage permissions in one place.

This guide walks first-time Team plan users through everyday usage, step by step.

1. Understand the two spaces: Team and Private
2. Record a meeting (it lands in Private first)
3. Create a project
4. Share meetings with your team (including recurring meetings)
5. Share with only some members (restricted projects)

If you haven't created a workspace or invited members yet, start with the Team plan getting started guide.

⚠️ This article reflects SuperIntern's behavior as of October 2026. Screens and specifications may change.

Table of Contents

1. Understand the two spaces
2. Record a meeting
3. Create a project
4. Share meetings with your team
5. Share with only some members
6. Permissions cheat sheet
7. FAQ

1. Understand the two spaces

Once you join a Team workspace, the sidebar in the desktop app shows two spaces: Private and Team. This is the only concept you need before anything else.

Two things to remember:

• Private is entirely yours. Other members cannot see it, and neither can workspace admins. 1:1s, HR conversations, and external sales notes are safe there.
• Meetings are never shared automatically. Sharing always happens through your own action, either per meeting or through a setting you make in advance on a calendar event (covered in section 4).

2. Record a meeting

Recording works exactly the same as on a personal plan. No special setup is needed for the Team plan.

1. Make sure the active workspace is your Team workspace. Switch with "Select workspace" at the bottom left of the sidebar in the desktop app, or at the top of the sidebar in the web app.
2. Record your meeting as usual.
3. The recording is saved to your own Private space automatically. At this point, no other member can see it.

The basic rhythm is: record everything as usual, then move only the meetings you want to share into Team.

One exception: if you have assigned a project in the Team space to a calendar event in advance, the meeting for that event is saved straight into that project (see Automatically add recurring meetings to a project).

3. Create a project

Meetings are organized into projects. Think of a project as a box for one theme, such as "Weekly sync", "Recruiting interviews", or "Customer A deals".

How to create a project

1. In the sidebar, click the "+" (Add project) button next to the space where you want the project (Team or Private).
2. Enter the project name in the "Title and icon" field, and optionally a description.
3. You can pick an icon (24 icons, 9 colors) from the name field. If you don't pick one, an icon matching the project name is set automatically.

Which space should it go in?

• Projects for the team (weekly syncs, deals, recruiting) go in the Team space, visible to every workspace member.
• Your personal filing goes in the Private space, becoming a private project only you can see.

Any workspace member can create projects, and meetings do not have to belong to one.

4. Share meetings with your team

To share a meeting from your Private space, move it into the Team space. The recommended way is adding it to a project in Team.

Add a meeting to a Team project

1. Click the "Private" chip on the row of the meeting you want to share (or on the meeting detail screen). The chip shows the name of the space or project the meeting is in.
2. In the menu that opens, go to the "Team" tab and pick a project in the Team space (for example, "Weekly sync") as the destination.

3. A confirmation appears: "Move to Team?". Click "Confirm", and the meeting moves to the Team space, visible to every workspace member.

To share without a project, choose "Not set" on the "Team" tab. The same confirmation appears.

Automatically add recurring meetings to a project

For meetings with a fixed destination, such as a weekly sync, you can assign a project to the calendar event in advance. That saves you from adding each recording to the project by hand.

1. In "Upcoming" on the desktop app's home screen, click the project chip on the right of the event.
2. Choose the "Private" or "Team" tab, then pick the destination project.
3. For a recurring event, you will see "Auto-add future meetings?". Choose "Auto-add" to put every future occurrence into this project, or "Just this one" to apply it to this occurrence only.

When you record an event you have assigned, the meeting is saved into that project from the start. If you assigned a project in the Team space, note that the meeting is shared with workspace members as soon as it is recorded.

• The setting applies to your own calendar events and only to your own recordings.
• If several attendees record the same event, only the first recording is added to the project automatically. The other attendees' meetings are saved in their own Private spaces.
• You can assign multiple projects, but only projects in the same space.
• A restricted project can be assigned too, as long as you are a member of it.

Add meetings in bulk from the project side

To organize past meetings, work from the project instead. Open the project, search your meetings, and add several at once. SuperIntern also suggests related meetings as candidates automatically.

Before you share

• Only the person who recorded a meeting can share it. Nobody can publish a meeting sitting in someone else's Private space.
• A meeting can belong to multiple projects within the same space (for example, both "Customer A" and "Q3 deals").
• A shared meeting can be moved back to Private by the person who recorded it and by workspace admins. If the meeting is in a restricted project, though, the recorder can only do this if they are an owner of that project.

5. Share with only some members

For leadership meetings, HR topics, or anything meant for specific people rather than the whole team, use a restricted project. Only workspace admins can set a project as restricted.

How to set one up

1. Create a project in the Team space.
2. Open the project, click "Members" at the top right, and turn on "Restricted access" in the project members dialog.

3. Add the members who should participate and choose their role (owner / member).

4. From now on, the project and its meetings are visible only to the added members and workspace admins. Everyone else does not even see that the project exists.

When you turn on restricted access, the admin who sets it and the project's creator are added as owners automatically.

Owner vs. member

In short: members can view and add meetings; managing the project and taking meetings out is reserved for owners.

Things to note

• You can only add people who already belong to the workspace. Outside users cannot be invited directly to a project.
• A project can have several owners, but the last remaining owner cannot be removed or demoted.
• A restricted project cannot be archived while meetings remain in it. Move the meetings out first.
• Admins and project owners can turn restricted access off. Doing so resets the member list, and the project becomes a normal project visible to the whole workspace.

Permissions cheat sheet

A Team workspace has two roles, Admin and Member. Including the owner role in restricted projects, here is who can do what.

Two takeaways:

1. Only workspace admins can delete meetings in the Team space. Undoing a share (returning a meeting to Private) is also open to the person who recorded the meeting.
2. Even admins cannot see other members' Private spaces. Admin rights are for managing the shared area and the subscription.

FAQ

How do I delete a meeting?

Meetings in the Team space can only be deleted by a workspace admin. Neither the meeting's creator nor a project owner can delete them, so ask an admin. Meetings in your own Private space can be deleted by you at any time.

How do I move a shared meeting back to Private?

The person who recorded the meeting and workspace admins can. Choose "Return to Private" from the meeting menu, and the meeting leaves the Team space and is visible only to its creator again. The person who recorded it can also do this from the "Private" tab of the meeting's chip. If the meeting is in a restricted project, the recorder can only return it if they are an owner of that project.

Can my recordings become visible to the team without my action?

No. Recordings are saved to your own Private space and stay invisible to everyone until you share them. The exception is a calendar event you have assigned to a Team project: its meeting is shared with the team as soon as it is recorded.

Can admins see other members' Private spaces?

No. Only the member themselves can see their Private space, admins included.

Can one meeting belong to multiple projects?

Yes, within the same space. Adding a meeting to a project in a different space moves the meeting there and removes its links to projects in the original space.

Why can't I archive a restricted project?

It cannot be archived while meetings remain in it, to prevent the sharing scope from changing unintentionally. Move the meetings out or into another project first.

What happens to someone's Private meetings when they leave the workspace?

Private meetings belong to that member alone, so after they leave, no other member or admin can see them. Ask them to share anything the team needs into the Team space before you remove them.

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Using the Team plan comes down to four things: record as usual, share through projects, assign a project to recurring events, and leave deletion to admins. Start by creating one project in the Team space and sharing this week's meetings.

Start with the SuperIntern Team plan